Contract Drafting
Institutional Contract Architecture
Confidential — Names & Details Redacted
Contract of Service
Agreement: ████████████████████ (First Party) & ███████████████ (Second Party)
Cost of Engagement
Total: Php 3,000,000.00 — 5 tranches tied to deliverables
Key Clauses
· Penalty: 1/10 of 1% per calendar day of delay
· NDA per RA 10173 (Data Privacy Act)
· IP ownership retained by First Party
Drafted and managed a ₱3M multi-party institutional contract — covering responsibilities, payment tranches, IP ownership, penalty clauses, and NDA provisions per Philippine procurement and UNICEF direct payment standards.
OutcomeZero compliance issues. Contract executed and completed on schedule.
Grant Proposal Writing
Project Proposal & Budget Justification
Confidential — Names & Details Redacted
QUEST Capacity Building Program
Rationale: HIV infections rose 237% (2010–2020); 47% among ages 15–24
Program Design
· 4 modules · 65 participants · 3-day face-to-face
Budget
Meals & Accommodation: Php 500,000 · Airfare: Php 252,000
Total Approved: Php 827,000.00
Authored full project proposal including evidence-based rationale, modular training design, 3-day program flow, and itemized budget. Approved by UNICEF Philippines and signed by executive leadership.
Outcome₱827,000 secured. National capacity building delivered successfully.
Minutes of the Meeting
Inter-Agency Committee Meeting Minutes
Confidential — Names & Details Redacted
Regular Committee Meeting — 20+ Agencies
Attendees: ████████ · UNICEF · UNAIDS · UNFPA + others
Key Agreements
· UNICEF to present at Asia Pacific Youth Forum, Bangkok
· CWC to nominate 5 HIV youth advocates from national pool
· Case Management Protocol FGD updated for COVID context
Prepared by
Yvonne Marie H. Rafol · Executive Assistant / Consultant
Produced precise structured minutes for a multi-agency committee meeting involving 20+ government and civil society organizations — formatted for immediate executive circulation and archiving.
OutcomeMinutes signed off and distributed to 20+ inter-agency stakeholders for action.
Event Briefer & Speech Writing
Presidential Event Profile & Talking Points
Confidential — Names & Details Redacted
Event Profile Sheet
National Awarding Ceremony · Zoom · 300 pax · Presidential Video Message
Program Flow
· Candlelighting · Opening Remarks · Presidential Message · Awarding
Talking Points (excerpt)
"Maraming salamat sa pagpapatunay na sa inyong murang edad, mayroon kayong kakayahan, tapang at pagmamalasakit para sa inyong kapwa bata."
Prepared bilingual presidential talking points and full event profile for a nationally broadcast awarding ceremony. Coordinated program flow and background briefing for the Office of the President.
OutcomeEvent executed seamlessly. Presidential message delivered as drafted to a national audience.
Executive Correspondence
High-Level Official Letters — 3-Letter Series
Confidential — Names, Addresses & Signatures Redacted
Letter 1 — Acknowledgment
To: ████████████████ · Re: contract extension request under joint UNICEF/CWC review
Letter 2 — Approval
"3-month extension approved, Jan 01–Mar 31 · Additional budget: Php 200,000"
Letter 3 — UNICEF Notification
To: ███████████████████, Chief of Health & Nutrition, UNICEF Philippines
Contact for queries: Ms. Yvonne Marie H. Rafol
[Signatures redacted for confidentiality]
Drafted a three-letter executive correspondence chain managing a contract extension — acknowledgment, approval, and UNICEF notification — each calibrated in tone and precision for its specific audience.
OutcomeExtension formalized. Php 200,000 secured. UNICEF notified within agreed timeline.
Travel Management
International Executive Travel Dossier
Confidential — Classification: Executive Operations
UNICEF International Speaker Deployment
Route: Budapest → Doha → Manila · Business Class · 7 Days
Time Zone: CEST → PST (+6hrs) · Daily Commute: 0 min
Compliance Checklist
☑ eTravel permit ☑ Passport validity ☑ USB slide backups ☑ Emergency contacts
Produced a full executive travel dossier — master itinerary across 3 transit phases, compliance checklist, hotel pre-registration, VIP airport protocols, and duty-of-care provisions.
OutcomeInternational executive arrived on schedule. All logistics executed without disruption across 7 days.
Executive Briefing
Mission Briefing & Operational Dossier
Confidential — Operational Summary, Executive Level
Quick Ratio Summary — UNICEF QUEST Summit
Duration: 7 Days · Seminar: 3 Days · Commute: 0 min · Billing: Direct Corporate
Summit Schedule
Day 2 · 🔴 Keynote: Global Best Practices in Youth Advocacy
Day 3 · 🔴 Official Closing Address — UNICEF International
Prepared a classified executive briefing dossier condensing a 7-day UNICEF mission into a scannable summary, phased itinerary, AV compliance checklist, and duty-of-care protocols — designed for leadership review at a glance.
OutcomeBriefing cleared by UNICEF operations. Mission executed with zero operational gaps.
Standard Operating Procedure
Digital Filing & Folder Structure SOP
Confidential — Internal Operations Document
📁 Project
📁 01_Contracts & Legal
📁 02_Financial & Budget
📁 03_Reports & Deliverables
📁 04_Correspondence
📁 05_Events & Logistics
Naming Convention
[YYYY-MM-DD]_[DocType]_[Version]
e.g. 2022-07-20_Contract_v2.pdf
Designed and documented a digital folder structure SOP — naming conventions, hierarchy, version control, and access protocol. Built to onboard new team members quickly and eliminate document retrieval delays.
OutcomeSOP adopted organization-wide. Document retrieval streamlined and version confusion eliminated.
Accomplishment Report & Liquidation
UNICEF Programme Delivery & Results Report
Confidential — Names & Signatures Redacted
Reporting on Results Achieved
Programme: Health & Nutrition · Agency: UNICEF Philippines
Focal Person: Yvonne Marie H. Rafol — Executive Assistant / Consultant
Key Deliverables Reported
· Strategic Planning of Committee on Children & HIV/AIDS — On Track
· Case Management Protocol (FGDs with adolescents) — Met
· Communication for Development Strategic Plan — On Track
· Procurement of AV Equipment for Webinars — Met
Date Submitted
██ ████████ ████ · Signed by: █████████████████████, Executive Director V
Prepared and submitted a full programme delivery report to UNICEF Philippines — covering results against targets, narrative assessments, challenges, and proposed ways forward across 6 programme outputs. Submitted as part of partial fund liquidation documentation.
OutcomeReport accepted by UNICEF. Fund liquidation processed. All Rafol-led deliverables recorded as Met or On Track.
Fiscal Oversight
FACE Form & CAS — UNICEF Fund Liquidation
Confidential — Names, Addresses & Signatures Redacted
| Activity Description |
Authorised (A) |
Actual Exp. (B) |
Accepted (C) |
Balance (D=A-C) |
| Mental Health Wellness & Awareness Camp for Children & Adolescents | 1,626,500 | 900,000 | 900,000 | 726,500 |
| National Young People's Planning Forum 4.5 — 6th AIDS Medium Term Plan | 2,925,000 | 3,183,163 | 3,183,163 | (258,163) |
| Implementation of Ideas Positive Junior | 252,000 | 300,000 | 300,000 | (48,000) |
| Strategic Planning of Committee on Children & HIV/AIDS | 933,000 | 0.00 | 0.00 | 933,000 |
| Development of Case Management Protocol for Children Living with HIV | 2,303,000 | 66,416 | 66,416 | 2,236,584 |
| Support to CWC Operations & Capacity Building — HIV Programme | 774,000 | 690,000 | 690,000 | 84,000 |
| TOTAL | 8,813,500 | 5,139,579 | 5,139,579 | 3,673,921 |
Managed and submitted the FACE form and CAS for partial UNICEF fund liquidation — tracking authorised vs. actual expenditures across 6 programme activities totalling ₱8.8M in authorised budget. Responsible officers: ████████████████████ & Yvonne Marie H. Rafol.
OutcomeUNICEF fund liquidation of ₱5,139,579 accepted. Variance documented and reported with full accountability.
Email Triage & Inbox Management
Executive Email Dashboard — Live System Demo
Simulated Demo — All Content Anonymized for Portfolio
A live interactive demo of the executive inbox triage system — showing real-time email prioritization, urgency flagging, response tracking, and template deployment across a full workday. Built to demonstrate how incoming communications are processed, categorized, and actioned without executive intervention.
bespoke-speculoos-f72372.netlify.app
Folders
⚡ Urgent (3)
📥 Inbox (14)
✅ Actioned (9)
📋 Templates
📊 Reports
Inbox — Today
⏱ Avg response: 11 min
⚡ URGENT9:14 AM
RE: Budget approval — deadline today EOD
From: ████████ · Flagged for exec review
🔔 ACTION NEEDED10:02 AM
Meeting reschedule — UNICEF regional call
Response drafted · Awaiting send approval
✅ ACTIONED11:30 AM
Travel documents — confirmed & filed
Template used · Filed in /Travel/2022-Q3
📋 FYI / ARCHIVE12:15 PM
ComCHA minutes — August regular meeting
Auto-categorized · No action required
Dashboard snapshot — full system live at link below
↗ View Live Dashboard
Outcome14 emails handled independently per day · 11-minute average response time · Zero unactioned urgent flags.
Calendar Management
Executive Calendar — QUEST Program Operations, July 2022
Confidential — All Names & Organizations Redacted
A live snapshot of executive calendar management during the QUEST national training program — covering stakeholder meetings, logistics coordination, training days, financial syncs, and deadline tracking across a full month. Color-coded by category for at-a-glance visibility.
5
8amPreparation — Training
Executive Calendar Management Sample · Yvonne Marie H. Rafol · All names & organizations redacted for confidentiality
OutcomeZero scheduling conflicts across a 7-event, 20+ stakeholder month. QUEST training executed on all 3 days as planned.
Policy Writing
Policy Paper — HIV Testing Guidelines & Child Protection Integration
Official Government Document — Published for DOH Consultation
Document Type
Comments to the Revised Guidelines in the Implementation of Differentiated HIV Testing Services
Filed By
Committee on Children and HIV/AIDS (ComCHA) — Council for the Welfare of Children
Scope
· Intimate Partner Violence (IPV) and child protection lens integration
· Legal grounding: RA 9262, RA 7610, RA 11166, CRC, CEDAW, UNGASS 2001
· 6 structured recommendations with referral algorithm annexes
Researched, drafted, and finalized a formal government policy paper recommending the integration of intimate partner violence and child protection frameworks into the Department of Health's national HIV Testing Services Guidelines. The paper synthesized epidemiological data (IHBSS 2018), Philippine statutes, international conventions, and CWC's own baseline studies — and was submitted to DOH as an official institutional position with six actionable recommendations including IPV screening protocols, referral pathways, and an algorithm for HIV post-exposure prophylaxis in sexually abused children.
OutcomeOfficially submitted to DOH · Endorsed by ComCHA Board · Included referral pathway Annex adopted in COVID-19 emergency protocols.
Research & Program Design
FGD & KII Activity Design — HIV Case Management Protocol for Children
Official CWC Research Document — Approved by Research Core Group
Document Type
Activity Design and FGD Tools — Consultation with Young Key Population (YKP)
Scope
· Multi-site FGD/KII framework across Normal and Humanitarian Emergency settings
· 5 specific objectives · 4 informant types · Full data collection matrix
· Semi-structured interview guides for YKP, ALHIV, and HIV service providers
Prepared & Signed By
Yvonne Marie H. Rafol — HIV/Adolescent Health Project Officer, PPRD · Endorsed by OIC-PPRD
Sole author of the full activity design and qualitative research instruments for a national consultation with Young Key Populations (YKP) — including children who had undergone HIV testing and adolescents living with HIV (ALHIV). Developed structured FGD guides and KII tools covering pre- and during-COVID-19 experiences, barriers to access, service provider assessments, and recommendations for child-responsive HIV protocols. The document was approved by ComCHA's Research Core Group and endorsed by the OIC of the Policy, Planning and Research Division.
OutcomeApproved by ComCHA Research Core Group · Served as primary research instrument for developing the National HIV Case Management Protocol for Children · Incorporated PrEP guidelines for adolescents vulnerable to HIV in humanitarian emergencies.
